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Executive Office Manager
2900 First Avenue South (Suite 200) Birmingham, AL 35233 US
Job Description
Rezult continues to make great strides toward enhancing the technology community nationwide. We are consistently looking for qualified professionals to join us in achieving success. Currently we are searching for a Executive Office Manager to fulfil an immediate vacancy.
Responsibilities:
- This position provides administrative and executive support for the office and the Managing Partners.
- Manage the Leaders’ calendar and travel planning, including handing travel reservations and confirmations
- Support managing partners by tracking finances, paying bills, planning travel, and handling additional personal related tasks
- Handle expense reporting for both Managing Partners
- Schedule monthly management meetings and quarterly boarding meetings
- Compile meeting materials for office-wide weekly meeting
- Order and maintain office supplies and groceries
- Organize office celebrations and events
- Manage existing and new vendor relationships, including IT, building maintenance, phone/internet, and equipment vendors
- Manage commercial and residential properties, including managing maintenance team
- Maintain website and social media pages
- Assist with investor communications
- Facilitate new employee onboarding and employee exits
Skills/Abilities/Experience & Qualifications:
- 3+ years of experience providing administrative support in a busy, fast-paced office
- Experience providing business support including: managing calendars, schedules, coordinating emails, operational duties, expense reporting, arranging travel and coordinating meetings
- Experience working with Outlook, Excel, PowerPoint and MS Word
- Exceptional oral and written communication skills
- Experience managing confidential information on behalf of leadership
- Experience managing a senior/executive level calendar and incoming calls
- Ability to prioritize, multi-task, organize, and meet deadlines
- Must possess excellent customer service, time management, phone, interpersonal, and communication skills
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If your background, skills, and interest match the following; please apply online to ensure your credentials are reviewed by a skilled recruiter immediately. We look forward to working with you on this opportunity. For more information on Rezult and a list of additional job openings, please visit our website at www.rezultgroup.com.
