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Executive Operations Coordinator
Job Description
Rezult continues to make great strides toward enhancing the technology community nationwide. We are consistently looking for qualified professionals to join us in achieving success. Currently we are searching for a  Executive Operations Coordinator to fulfill an immediate vacancy.
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The Executive Operations Coordinator supports the executive as assigned. Provides key administrative functions that enable the executive to operate at peak efficiency. Coordinates email correspondence, travel arrangements, minutes of meetings, assembly of materials for presentations and manages the executives’ calendar. Will analyze and prepare data and reports. Maintains complete confidentiality at all times.
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This individual will be responsible for:
- Compose original correspondence, documents, reports, and presentations as directed; edit for clarity; proofread for accuracy and appearance; copy, mail, scan, fax and/or overnight mail as needed.
- Maintain appointment calendar; coordinate, schedules, arrange meetings and conferences on behalf of the Executive. Meeting arrangements may include reserving meeting space, hotel rooms, arranging meals or refreshments, and audio/visual equipment, etc.
- Support high-level executives in their daily tasks. Represent the executive office in a pleasant and professional manner at all times.
- Act as liaison by maintaining open communication. Answer all telephone calls internal and external, as well as screen telephone calls; redirect calls as needed; take messages. Relay urgent or sensitive calls; follow-up to ensure proper response.
- Types and designs general correspondence, memos, charts, tables, graphs, business plans, PowerPoint presentations, publishing documents etc. Proofread documents for spelling, grammar and layout and make necessary changes. Responsible for accuracy and clarity of final documents.
- Works independently and with a team on projects. Acts as project manager for special projects which may include planning, scheduling, coordinating presentations and information, creating specialized reports, and disseminating information, materials and meeting minutes.
- Always maintain complete confidentiality.
- Exercises sound judgment in addressing and proactively manager daily business issues with minimal direction.
- Maintains an orderly, logical filing system and a digital filing system of business licenses, contracts, SOWs, and any other documentation to facilitate prompt retrieval of documents.
We are actively speaking with applicants that have a minimum of:Â
- Requires five or more years of successful administrative experience, including at least three years at the senior executive level; preferably in a mid to large public corporation.
- Requires professional experience in working with senior-level executives within and outside the company, as well as customers, vendors, visitors, and others.
- Bachelor’s degree required
If your background, skills, and interest match the following; please apply online to ensure your credentials are reviewed by a skilled recruiter immediately. We look forward to working with you on this opportunity. For more information on Rezult and a list of additional job openings, please visit our website at www.rezultgroup.com.
Meet Your Recruiter
Skyler Ramsey
Skyler Ramsey is a dynamic Business Development Partner at Rezult Group, Inc., based in Boca Raton, Florida. In this role, Skyler specializes in connecting top-tier technology talent with organizations seeking innovative solutions. With a strong background in business and a commitment to excellence, Skyler brings a strategic approach to talent acquisition and client engagement.
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